When should acquisition planning ideally begin?

Acquisition planning should ideally begin as soon as an agency need is recognized because this timing allows organizations to thoroughly assess their requirements, explore potential solutions, and allocate the necessary resources for effective contract management. Starting early in the process enables stakeholders to evaluate various strategies, engage with potential suppliers, establish timelines, and mitigate risks associated with procurement. This proactive approach also ensures that the agency can align the acquisition process with broader organizational goals, adhere to compliance requirements, and establish a clear understanding of the market conditions relevant to the specific acquisition.

In contrast, beginning acquisition planning at the start of the fiscal year might lead to a rushed process and missed opportunities to optimize the acquisition strategy. Waiting until after contracts have been awarded can create delays and limit the ability to adapt to changing agency needs. Initiating planning just three months before contract execution often is insufficient time to conduct a comprehensive analysis of necessary actions, and it may not allow for the strategic forethought needed to establish a successful procurement plan.